Best Golf Simulator Reservation Systems in 2025: The Ultimate Guide

Indoor golf has exploded in popularity over the last few years. Whether it’s casual players wanting to practice after work, or friends booking a weekend simulator session, the demand for golf simulator venues is growing fast.

But here’s the catch: if customers can’t book easily, they’ll choose a competitor who makes it simple. That’s where a golf simulator reservation system comes in.

A good system does more than just schedule time slots—it automates payments, reduces no-shows, and makes life easier for both players and venue owners. In this guide, we’ll explore the best golf simulator reservation systems in 2025, compare their features, and help you choose the right one for your business.

Why Golf Simulator Reservation Systems Matter

Imagine a customer finds your venue online, but they have to call to book a simulator bay. If you don’t answer, that booking is gone. Reservation systems solve this problem by allowing players to book instantly, anytime, from any device.

For players:

• 24/7 access to bookings

• Instant confirmations

• Easy cancellations or rescheduling

• Payment options upfront

For venue owners:

• Higher bay utilization

• Reduced double-bookings and no-shows

• Automated reminders and waitlists

• Insights into customer behavior and revenue

In short, reservation systems are not just a convenience—they’re an essential business tool.

Key Features to Look For

Not all booking systems are created equal. Before we jump into the best options, here are the key features you should look for:

1. Ease of use – Customers should be able to book in just a few clicks, ideally from a mobile-friendly page or app.

   
   

2. Integration – Look for systems that connect with payment gateways, Google Calendar, CRM, and POS systems.

   
   

3. Customization – You should be able to set pricing rules, membership options, and promotions.

   
   

4. Automation – Features like reminders, waitlists, and cancellation management save time and reduce headaches.

   
   

5. Reporting & analytics – Get insights into peak hours, customer preferences, and revenue streams.

   
   

6. Customer support & scalability – As your business grows, your reservation system should grow with you.

Best Golf Simulator Reservation Systems for Increased Revenue

Let’s look at some of the top systems available today, their strengths, and who they’re best suited for.

1. Virtual Fairways

If you’re running a dedicated golf simulator venue, Virtual Fairways golf simulator reservation system is one of the best options. It’s designed specifically for indoor golf, which means you don’t have to adapt a generic booking system.

Key strengths:

• Multi-bay scheduling tailored for simulators

• Automated revenue tracking

• Easy for both staff and customers

• Great for league play and repeat customers

Best for: Golf-only businesses that want a system built around their needs.

2. Mindbody

Mindbody is a well-known platform in the fitness and sports industry, but it also works well for golf venues—especially those offering more than just simulators.

Key strengths:

• Strong marketing tools (email, promotions, loyalty programs)

• Integrated payments and memberships

• Works for multi-sport or mixed-use facilities

Best for: Larger facilities offering golf simulators alongside fitness or wellness services.

3. Acuity Scheduling

Acuity is a popular choice for small businesses because it’s simple, affordable, and customizable.

Key strengths:

• Straightforward booking flow

• Custom booking pages you can embed on your website

• Flexible pricing tiers

Best for: Small indoor golf businesses and venues just starting out.

4. OpenTable for Golf Lounges

OpenTable is usually associated with restaurants, but some golf simulator lounges use it successfully. If your venue offers food and drinks alongside simulators, this can be a smart option.

Key strengths:

• Proven track record with reservations

• Strong table and bay management features

• Easy for customers already familiar with the platform

Best for: Golf lounges that combine dining and simulator play.

5. Booksy / Fresha

Originally designed for salons and appointment-based businesses, both Booksy and Fresha are surprisingly adaptable for golf simulators.

Key strengths:

• Excellent mobile apps for customers

• Easy online booking and cancellations

• Built-in payment processing

Best for: Golf shops or smaller venues that offer simulators as an add-on.

Comparison of The Top Golf Simulator Reservation Systems

System	Key Features	Best For
Virtual Fairways	Multi-bay scheduling, revenue tracking	Dedicated golf venues
Mindbody	Marketing tools, memberships	Multi-sport facilities
Acuity Scheduling	Custom booking pages, easy setup	Small venues
OpenTable	Strong reservations, dining integration	Golf lounges with F&B
Booksy / Fresha	Mobile apps, payments	Golf shops, small add-on simulators

How to Choose the Right System

When choosing, consider:

1. Number of bays/simulators – Larger venues may need advanced scheduling, while smaller ones can stick to simpler tools.

   
   

2. Budget – Some platforms charge monthly fees, others take a cut of bookings.

   
   

3. Customer base – If you’re targeting leagues and repeat players, loyalty features matter.

   
   

4. Marketing needs – Do you want built-in email/SMS campaigns?

   
   

5. Scalability – Choose a system that grows with your business.

Tip: Always test a free trial before committing.

Future Trends in Golf Simulator Reservation Systems

The booking landscape is evolving. Here are some trends to watch:

• AI-driven booking – Systems will suggest optimal times based on player habits.

  
  

• Dynamic pricing – Peak hours could cost more, quiet times less (just like airlines).

  
  

• Integration with VR/AR – More immersive booking experiences.

  
  

• Gamification & loyalty programs – Encouraging repeat visits through points and rewards.

These trends will make reservation systems smarter and more profitable for venue owners.

Conclusion

Golf simulator venues are booming, and with them comes the need for smooth, reliable booking systems. Whether you’re running a dedicated indoor golf facility or adding simulators to an existing sports or entertainment venue, the right reservation system will save time, reduce stress, and increase revenue.

1. For dedicated venues → Virtual Fairways is a top choice.

   
   

2. For multi-sport facilities → Mindbody is excellent.

   
   

3. For small businesses → Acuity Scheduling is affordable and flexible.

   
   

4. For lounges with food and drinks → OpenTable adapts well.

   
   

5. For shops or side services → Booksy or Fresha are simple solutions.

The key is to match the system with your business size, budget, and customer needs. Start with a free trial, test usability, and choose the platform that feels right for your customers.

By making booking easy, you’re not just filling simulator bays—you’re building long-term customer loyalty and boosting profitability.

Frequently Asked Questions

What is the best golf simulator booking software for small businesses?

Acuity Scheduling is a great choice if you’re starting small.

How much does a golf simulator reservation system cost?

Most range from $20–$200 per month, depending on features. Some take a commission per booking.

Can I integrate golf simulator booking with my website?

Yes—most systems allow embedding booking pages or direct website integration.

Do I need a custom app for players to book sessions?

Not always. Many systems are mobile-friendly without needing an app.

Which reservation system prevents double bookings?

Systems like Virtual Fairways and Mindbody have strong double-booking protections.