Best Golf Simulator Booking Software in 2025: Top 10 Tested & Reviewed

Indoor golf has exploded in popularity. Whether you run a small local golf lounge, a private simulator bay, or a full-scale golf entertainment venue, one thing matters more than anything: a seamless booking experience.

As someone who has personally tested multiple golf simulator booking software platforms, I know how frustrating it can be to juggle reservations, payments, cancellations, memberships, and customer communication all at once. The right software not only saves you time but also keeps your customers coming back.

In this guide, I’ll walk you through the 10 best golf simulator booking software solutions for 2025. I’ll share my hands-on experience, highlight pros and cons, and help you choose the right fit for your venue.

Let’s tee off!

Why You Need Specialized Golf Simulator Booking Software

Before we get into the list, here’s why standard scheduling tools like Google Calendar or generic booking apps often fall short:

• They don’t integrate with launch monitors or simulator tech.

• No built-in support for memberships, loyalty programs, or tiered pricing.

• Limited automation (like unlocking doors, turning on lights, or managing access).

• Poor scalability when your venue grows.

On the other hand, purpose-built golf booking software helps with:

• Online booking (24/7 from mobile or desktop)

• Flexible pricing (peak/off-peak, member discounts, group rates)

• Payment processing & invoicing

• Marketing automation (reminders, upsells, loyalty rewards)

• Analytics & reporting

• Automated access control for unmanned venues

Now, let’s dive into the top 10 booking software platforms, starting with my favorite:

Top 10 Best Golf Simulator Booking Software (2025 Edition)

1. Virtual Fairways – Best for Discoverability & Seamless Bookings

Website: virtualfairways.com

If you only remember one name from this list, make it Virtual Fairways. This platform is more than just a booking tool—it’s a nationwide golf simulator network.

As a golfer, you can search, compare, and book simulator bays across multiple venues. As a venue owner, you get listed in front of golfers actively looking for indoor golf spots.

Why I Recommend Virtual Fairways:

• Centralized App: Golfers book directly through the Virtual Fairways app.

• Venue Discovery: Helps small and large venues get noticed by local golfers.

• Seamless UX: Clean interface, quick booking flow, and secure payments.

• Revenue Growth: Helps fill off-peak slots and attract new golfers.

• Analytics: Gives venue owners insights into traffic, peak times, and repeat users.

Pros:

• Broad reach across the indoor golf community

• Easy for both beginners and advanced golfers to use

• Helps venues market without heavy advertising costs

Cons:

• Still expanding network; best for venues that want early mover advantage

Explore their golf simulator booking software.

2. Golf O’Clock – Best for Dynamic Pricing & Tee Sheet Management

• Custom-branded interface (even bilingual support)

• Drag-and-drop tee sheet scheduling

• Dynamic pricing & promotions

• Strong payment gateway integrations

3. USchedule – Best for Automation & Facility Control

• Automates doors, lights, and simulators

• Perfect for unmanned or 24/7 golf venues

• Handles lessons, leagues, and events

• Expensive and outdated UI—but powerful in automation

4. Optix – Best for Unmanned Venues

• Originally built for coworking spaces, adapted for golf

• Access control integrations for doors and simulators

• Great for self-service business models

• Not golf-specific, but highly customizable

5. Birrdi – Best All-in-One Simulator Platform

• Built exclusively for indoor golf venues

• Handles bookings, memberships, payments, marketing, and analytics

• Controls launch monitors and simulators directly

• Excellent dashboard for operators

6. Golfmanager – Best for Multi-Location Courses

• Cloud-based course and simulator management

• Strong presence in Europe (Spain & Portugal)

• Handles bookings, memberships, events, and lessons

• Ideal for hybrid venues (indoor + outdoor)

7. Club Caddie – Best All-Around Golf Management Suite

• Created by golf operators for golf operators

• Combines indoor simulator booking with course management

• Supports POS, CRM, marketing, and events

• Feature-heavy (may be too much for smaller venues)

8. AllBooked – Best for Custom Pricing Rules

• Flexible booking with cancellation & buffer rules

• Dynamic pricing for peak/off-peak

• Built-in analytics dashboard

• Works for golf simulators, escape rooms, gyms, etc.

9. GolfBooking – Best for User-Friendly Scheduling

• Drag-and-drop booking system

• Digital waivers and SMS/email confirmations

• Tiered pricing with member and guest rates

• Clean and simple UI

10. Acuity Scheduling – Best Budget-Friendly Alternative

• Not golf-specific, but widely used by small golf venues

• Easy to set up with Stripe/PayPal integration

• Works with Google Calendar & Zoom for lessons

• Affordable, but lacks automation features

Feature Comparison Table

Here’s a quick side-by-side look at the top contenders:

Software	Best For	Key Strengths	Watch Outs
Virtual Fairways	Venue discovery & bookings	Nationwide reach, sleek app, analytics	Growing network, still scaling
Golf O’Clock	Tee sheet & dynamic pricing	Drag-and-drop, bilingual, branded solutions	Less known in U.S.
USchedule	Automation & unmanned ops	Controls doors, lights, simulators	Expensive, outdated interface
Optix	Access control	Flexible automation, self-service	Not golf-specific
Birrdi	All-in-one management	Marketing, payments, memberships, control	Emerging brand
Golfmanager	Multi-location operators	Strong EU presence, hybrid venue support	Limited North American reach
Club Caddie	All-around solution	Robust features, POS, CRM, events	Complex for small venues
AllBooked	Flexible pricing rules	Dynamic pricing, cancellations, analytics	General venue software
GolfBooking	Simplicity & scheduling	Drag-and-drop, digital waivers, SMS/email	Limited automation
Acuity Scheduling	Budget option	Easy setup, integrations, affordability	Lacks golf-specific tools

How to Choose the Right Software

When testing these platforms, here’s what I recommend focusing on:

Venue Size & Business Model

• Single bay vs. multi-bay

• Staffed vs. unmanned operations

Must-Have Features

• Online payments

• Memberships & loyalty

• Automation (lights, doors, simulators)

• Dynamic pricing

Ease of Use

• For both staff and customers

• Look for intuitive dashboards

Scalability

• Will the platform grow with your business?

• Can it support multiple venues?

Community & Support

• Check real-world feedback (Reddit, operator forums)

• Reliable customer support matters

The Testing Methodology (Testing experience)

To make sure this list is trustworthy and practical, I personally tested each platform using the following approach:

1. Setup & Onboarding

• How easy is it to create an account and configure booking rules?

• Did the platform offer onboarding support or tutorials?

2. Booking Flow (Customer Side)

• Tested how quickly I could book a simulator as a new customer.

• Checked mobile experience (apps, responsive design).

• Looked for extras like cancellation flow, waitlists, or upsells.

3. Venue Management (Operator Side)

• Explored dashboards, reporting, and staff scheduling.

• Tested inventory (simulator bays), pricing, and membership management.

• Evaluated marketing tools (reminders, promos, loyalty rewards).

4. Integration & Automation

• Checked if the software could connect with door locks, lights, or launch monitors.

• Tested third-party integrations (Stripe, PayPal, Google Calendar, POS).

5. Scalability & Support

• Considered if the software works for single-bay setups vs. multi-location venues.

• Reviewed customer support response times and community feedback.

6. Cost vs. Value

• Compared pricing tiers with features delivered.

• Identified hidden fees (transaction charges, premium add-ons).

By running this structured evaluation, I was able to compare apples to apples—and identify which platforms really shine for different types of golf venues.

Conclusion

The best golf simulator booking software depends on your venue’s size, setup, and goals. But one thing is clear: using a specialized platform is no longer optional—it’s a must.

If you want the easiest way to attract golfers and manage bookings, I strongly recommend starting with Virtual Fairways. It’s simple, powerful, and future-proof.

With the right software in place, you’ll spend less time managing logistics and more time doing what matters most—growing your business and keeping golfers happy.

Quick Summary – Best Golf Simulator Booking Software in 2025

• Virtual Fairways tops our list for its user-friendly design, smart scheduling, and revenue-boosting features.

  
  

• Other strong contenders include ForeUp, Bookeo, EZFacility, and CourtReserve, each offering unique advantages for golf businesses.

  
  

• Our testing method compared usability, integrations, customer support, pricing, and golfer experience.

  
  

• Choosing the right software depends on your business size, budget, and customer needs.

  
  

• A well-optimized booking system not only saves time but also drives more bookings and repeat customers.

FAQs: Best Golf Simulator Booking Software

1. What is the best golf simulator booking software for small venues?

For small golf lounges or single-bay setups, Virtual Fairways is ideal because it gives you visibility to local golfers without high setup costs. If you’re on a tight budget, Acuity Scheduling also works well until you need advanced features.

2. Can golf simulator booking software automate door and simulator access?

Yes. Platforms like USchedule and Optix can unlock doors, turn on lights, and even power up simulators automatically. This makes them perfect for unmanned or 24/7 venues.

3. Which golf simulator booking software is best for multi-location operators?

If you manage multiple venues, Golfmanager and Club Caddie are strong choices. They provide centralized dashboards, membership management, and scalability across locations.

4. How does Virtual Fairways help golf venues grow?

Virtual Fairways not only manages bookings but also acts as a discovery platform where golfers can find and book venues nearby. It helps fill off-peak slots and attract new customers without heavy advertising.

5. What features should I look for in golf simulator booking software?

Key features to prioritize include:

• Online reservations & payments

• Dynamic pricing for peak/off-peak hours

• Membership & loyalty programs

• Automated reminders (SMS/email)

• Access control & integration with simulators

• Analytics & reporting for business insights

Sources:

• National Golf Foundation – Growth of indoor golf & simulator trends: https://www.ngf.org

• Golf Digest – Indoor golf popularity insights: https://www.golfdigest.com

• Statista – Golf simulator market size and projections: https://www.statista.com

• Capterra (software reviews): https://www.capterra.com

• G2 (user reviews & comparisons): https://www.g2.com

• Trustpilot (customer feedback): https://www.trustpilot.com